Pre-conference meetings

Pre-conferences are independently organized meetings that offer a wide range of population- and issue-specific programming within the field of global health and development.

The AIDS 2022 pre-conference programme will take place on Wednesday, 27 July, and Thursday, 28 July 2022.

For the first time, AIDS 2022 pre-conference meetings will be hosted in person at the Palais des congres de Montreal, Canada, as well as virtually. Organizers can therefore reach a bigger audience and offer a more exclusive event for registered delegates who attend either in person or virtually.

Pre-conferences are reserved for non-commercial entities, large foundations, governmental and UN agencies.

Pre-conference applications are now closed

Organizers will be informed if their submission has been accepted by 31 March 2022 at the latest.

Pre-conference package options

Organizers are responsible for the full coordination of their pre-conference meetings and can select from two flexible packages, each offering three options.

Our Offer: Standard and Premium packages

For both packages, organizers can select three, five or seven session slots. Session slots each last for 60 minutes and can be pre-recorded sessions, fully live sessions or a combination of both (semi-live sessions), taking place in person and virtually at the same time.

For the in-person component, the standard package includes access to one of the five smaller conference session rooms while the premium package includes access to one of the five larger conference session rooms. The session room includes standard conference set up (chairs, stage and podium) and conference audio-visual equipment.

The allocation of the session slots will be at the discretion of the IAS; however, pre-conference organizers can indicate in their application if they would prefer AM or PM slots (based on GMT-5). Additionally, for medium and large packages, pre-conference organizers can indicate if their session slots should all be scheduled on the same day or split over two days.

Delegate attendance

Pre-conference meetings are open to all registered delegates. In-person attendance is defined by the room capacity of the selected package. In addition, an unlimited number of registered virtual delegates can attend the pre-conference meetings.

Additional benefits

Pre-conference organizers will receive the following benefits:

  • Marketing of the pre-conference meeting to registered virtual and in-person delegates
  • Pre-conference meeting listed in the conference programme
  • Detailed speaker and pre-conference guidelines and ongoing support from the AIDS 2022 Pre-conference team
  • Technical support before and during the pre-conference meeting
  • Recording of the pre-conference meeting made available to all registered delegates on the virtual platform to watch on demand following the scheduled broadcast
  • Q&A function during the scheduled pre-conference session slots
  • A set number of pre-conference access passes based on the selected package

Prices

Standard package: small conference room

Standard package (session rooms 6-10)Number of session slots (60 min each)Non-commercialInternational NGO, foundation, government representative, UN agency
Standard package – small313,50027,000
Standard package – medium522,50045,000
Standard package – large731,50063,000

Please note: Prices are in USD and net.

Premium package: large conference room

Premium package (session rooms 1-5)Number of session slots (60 min each)Non-commercialInternational NGO, foundation, government representative, UN agency
Premium package – small316,50033,000
Premium package – medium527,50055,000
Premium package – large738,50077,000

Please note: Prices are in USD and net.