Satellite symposia
Showcase your work to an international audience, in person and virtually.
© Copyright 2022 – 2024 IAS – the International AIDS Society
Contact us at [email protected]
Present at the world’s largest gathering on HIV and AIDS
- Choose to host either a fully pre-recorded, semi-live or fully live satellite symposium.
- Commercial, foundation/government representative/UN agency and non-commercial packages are available.
Satellite symposia at AIDS 2022, the 24th International AIDS Conference, provide a unique opportunity to showcase your organization to scientists, policy makers, healthcare professionals, people living with HIV, funders and media.
Don’t miss this opportunity to reach key players in the HIV response.
Bookings are closed
However, if you are still interested in hosting a satellite, please contact us to check availability.
Satellite symposia packages
Organizers are responsible for the full coordination of their satellite symposia and can select from two flexible packages: standard or premium.
1. Standard package
- Choose from a pre-recorded, semi-live or fully live format. The table below provides details of each format.
- Select a duration of either 60 or 90 minutes.
- This option offers an in-person session room with smaller room capacity (session room 6-10). It includes standard conference set up (chairs, stage and podium) with audio-visual equipment.
- An unlimited number of virtual delegates can attend.
2. Premium package
- Choose from a pre-recorded, semi-live or fully live format. The table below provides details of each format.
- Select a 60- or 90-minute duration or a 90-minute prime time duration.
- This option offers an in-person session room with bigger room capacity (session room 1-5). It includes standard conference set up (chairs, stage and podium) with audio-visual equipment.
- An unlimited number of virtual delegates can attend.
For both packages, select one of the following formats:
Format 1
Fully pre-recorded satellite symposium
The fully pre-recorded satellite symposium is streamed in parallel on the virtual platform and broadcast to in-person delegates at the scheduled time.
Format 2
Semi-live satellite symposium
The semi-live satellite symposium is a combination of pre-recorded and live presentations, with speakers presenting live in person and/or virtually.
Delegates can attend the satellite symposium in-person in Montreal or via the conference platform at the scheduled time.
Format 3
Fully live satellite symposium
The fully live satellite symposium has speakers presenting live in person and/or virtually.
Delegates can attend the satellite symposium in-person in Montreal or via the conference platform at the scheduled time.
Additional benefits
Satellite symposium organizers will also receive the following benefits:
- Marketing of satellite symposium to registered virtual and in-person delegates
- Satellite symposium listed in the conference programme
- Detailed speaker and satellite symposia guidelines and ongoing support from the AIDS 2022 Satellites team
- Technical support before and during your satellite symposium
- Recording of the satellite symposium made available for all delegates on the virtual platform to watch on-demand following the scheduled broadcast
- Q&A function during the scheduled satellite symposium
Prices
Standard packages
Early fee:
| Non-commercial organization | Commercial organization | |||
|---|---|---|---|---|
| Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
||
| Format 1: Fully pre-recorded | 60min | 6,100 | 12,200 | 18,300 |
| 90min | 8,100 | 16,200 | 24,300 | |
| Format 2: Semi-live | 60min | 9,500 | 19,000 | 28,500 |
| 90min | 12,700 | 25,300 | 38,000 | |
| Format 3: Fully live | 60min | 7,300 | 14,600 | 22,000 |
| 90min | 9,700 | 19,500 | 29,200 | |
| Non-commercial | Foundation, government, UN agency | Commercial | ||
|---|---|---|---|---|
| Format 1: Fully pre-recorded | 60min | 6,100 | 12,200 | 18,300 |
| Format 1: Fully pre-recorded | 90min | 8,100 | 16,200 | 24,300 |
| Format 2: Semi-live | 60min | 9,500 | 19,000 | 28,500 |
| Format 2: Semi-live | 90min | 12,700 | 25,300 | 38,000 |
| Format 3: Fully live | 60min | 7,300 | 14,600 | 22,000 |
| Format 3: Fully live | 90min | 9,700 | 19,500 | 29,200 |
Standard fee (After 15 February 2022):
| Non-commercial organization | Commercial organization | |||
|---|---|---|---|---|
| Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
||
| Format 1: Fully pre-recorded | 60min | 7,000 | 14,000 | 21,000 |
| 90min | 9,300 | 18,700 | 28,000 | |
| Format 2: Semi-live | 60min | 10,900 | 21,900 | 32,800 |
| 90min | 14,600 | 29,100 | 43,700 | |
| Format 3: Fully live | 60min | 8,400 | 16,800 | 25,300 |
| 90min | 11,200 | 22,400 | 33,600 | |
| Non-commercial | Foundation, government, UN agency | Commercial | ||
|---|---|---|---|---|
| Format 1: Fully pre-recorded | 60min | 7,000 | 14,000 | 21,000 |
| Format 1: Fully pre-recorded | 90min | 9,300 | 18,700 | 28,000 |
| Format 2: Semi-live | 60min | 10,900 | 21,900 | 32,800 |
| Format 2: Semi-live | 90min | 14,600 | 29,100 | 43,700 |
| Format 3: Fully live | 60min | 8,400 | 16,800 | 25,300 |
| Format 3: Fully live | 90min | 11,200 | 22,400 | 33,600 |
Premium packages
Early fee:
| Non-commercial organization | Commercial organization | |||
|---|---|---|---|---|
| Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
||
| Format 1: Fully pre-recorded | 60min | 7,900 | 15,900 | 23,800 |
| 90min | 10,500 | 21,100 | 31,600 | |
| 90min PRIME | 12,100 | 24,300 | 36,400 | |
| Format 2: Semi-live | 60min | 12,400 | 24,700 | 37,100 |
| 90min | 16,500 | 32,900 | 49,400 | |
| 90min PRIME | 18,900 | 37,800 | 56,800 | |
| Format 3: Fully live | 60min | 9,500 | 19,000 | 28,500 |
| 90min | 12,700 | 25,300 | 38,000 | |
| 90min PRIME | 14,600 | 29,100 | 43,700 | |
| Non-commercial | Foundation, government, UN agency | Commercial | ||
|---|---|---|---|---|
| Format 1: Fully pre-recorded | 60min | 7,900 | 15,900 | 23,800 |
| Format 1: Fully pre-recorded | 90min | 10,500 | 21,100 | 31,600 |
| Format 1: Fully pre-recorded | 90min PRIME | 12,100 | 24,300 | 36,400 |
| Format 2: Semi-live | 60min | 12,400 | 24,700 | 37,100 |
| Format 2: Semi-live | 90min | 16,500 | 32,900 | 49,400 |
| Format 2: Semi-live | 90min PRIME | 18,900 | 37,800 | 56,800 |
| Format 3: Fully live | 60min | 9,500 | 19,000 | 28,500 |
| Format 3: Fully live | 90min | 12,700 | 25,300 | 38,000 |
| Format 3: Fully live | 90min PRIME | 14,600 | 29,100 | 43,700 |
Standard fee (After 15 February 2022):
| Non-commercial organization | Commercial organization | |||
|---|---|---|---|---|
| Academia Faith-based organization Grass-roots community-based organization People living with HIV/AIDS network Other non-profit organization/NGO |
Foundation Government representative UN agency |
Cooperative Hospital/clinic Media organization Pharmaceutical Private sector Self-employed/consultant Trade union |
||
| Format 1: Fully pre-recorded | 60min | 9,100 | 18,200 | 27,400 |
| 90min | 12,100 | 24,300 | 36,400 | |
| 90min PRIME | 13,900 | 27,900 | 41,800 | |
| Format 2: Semi-live | 60min | 14,200 | 28,500 | 42,700 |
| 90min | 18,900 | 37,800 | 56,800 | |
| 90min PRIME | 21,800 | 43,500 | 65,300 | |
| Format 3: Fully live | 60min | 10,900 | 21,900 | 32,800 |
| 90min | 14,600 | 29,100 | 43,700 | |
| 90min PRIME | 16,700 | 33,500 | 50,200 | |
| Non-commercial | Foundation, government, UN agency | Commercial | ||
|---|---|---|---|---|
| Format 1: Fully pre-recorded | 60min | 9,100 | 18,200 | 27,400 |
| Format 1: Fully pre-recorded | 90min | 12,100 | 24,300 | 36,400 |
| Format 1: Fully pre-recorded | 90min PRIME | 13,900 | 27,900 | 41,800 |
| Format 2: Semi-live | 60min | 14,200 | 28,500 | 42,700 |
| Format 2: Semi-live | 90min | 18,900 | 37,800 | 56,800 |
| Format 2: Semi-live | 90min PRIME | 21,800 | 43,500 | 65,300 |
| Format 3: Fully live | 60min | 10,900 | 21,900 | 32,800 |
| Format 3: Fully live | 90min | 14,600 | 29,100 | 43,700 |
| Format 3: Fully live | 90min PRIME | 16,700 | 33,500 | 50,200 |
Please note:
- Prices are in USD.
- All prices are net.
- For you to secure the early fee, we must receive your order and full payment or proof of payment (transfer slip) by 15 February 2022. Otherwise, the standard fee will apply.
FAQs
Where will the in-person satellite symposia be held?
AIDS 2022 will take place at Palais de congrès de Montréal, Montreal, Canada, as well as virtually, from 29 July to 2 August.
When will satellite symposia take place?
Please view the programme-at-a-glance for provisional satellite symposia dates and times. These dates and times are subject to change.
What is the difference between a regular time slot and a prime time slot?
Prime time slots apply to satellite symposia covering more than three different time zones and taking place during the first half of the conference.
Please view the programme-at-a-glance for provisional satellite symposia dates and times. These dates and times are subject to change.
Who can host a satellite symposium at AIDS 2022?
To be accepted for hosting a satellite symposium at AIDS 2022, commercial, foundation/government representative/UN agency and non-commercial organizations must meet the following criteria:
- The organization reflects and/or support the vision and goals of the conference.
- The organization addresses HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS epidemic.
- The organization reflects the conference policies and goals of diversity and inclusion.
The IAS reserves the right to review satellite symposium content and reject any order if it perceives that the organization is not in line with the values and objectives of AIDS 2022.
Which organizations do the different fees apply to?
- Non-commercial organizations: These are not-for-profit entities, including cooperative institutions, NGOs, trusts, associations, academia, faith-based organizations, grassroots and community-based organizations, people living with HIV/AIDS networks and other non-profit organizations and/or affiliations.
- Commercial organizations: These include sole proprietorship organizations, limited companies, cooperatives, hospitals/clinics, media organizations, pharmaceutical companies, private sector companies, self-employed/consultants and trade unions.
- Foundations, government representatives and UN agencies.
How can I book a satellite symposium?
Satellite symposia orders are placed via the AIDS 2022 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to AIDS 2022: terms & conditions for satellites and exhibition.
How are satellite symposia scheduled?
The scheduling of satellite symposia is at the discretion of the AIDS 2022 Satellites team. Only Major Industry Sponsors can select their satellite symposium slot.
The Satellites team schedules satellite symposia on a first-come, first-served, first-paid basis based on the dates when applications and payments are received, as well as availability of the satellite organizers’ chosen satellite symposium duration (60-minute, 90-minute or prime time).
What is included in in-person session rooms?
Session rooms are equipped with standard conference equipment, including chairs, stage and podium, and standard audio-visual equipment. We will share more details as soon as we can.
You can hire additional equipment from the official conference contractor and other third-party conference suppliers.
What technical support is provided?
For pre-recordings:
- Pre-recording of presentations with the AIDS 2022 selected supplier, including support before and during the pre-recording
- Detailed pre-recording guidelines
- Technical support during the scheduled satellite
For scheduled satellites:
- Technical audio-visual support during the scheduled satellite
- Technical support on the virtual platform during the scheduled satellite symposium
What is the satellite symposia change or cancellation policy?
AIDS 2022 allows you to change your satellite symposium format, until 31 March 2022, 24:00 CET, as follows:
- If there is a change from a semi-live satellite symposium to a fully pre-recorded or fully live satellite symposium, or from a fully live satellite symposium to a fully pre-recorded satellite symposium, the difference will be refunded free of charge.
- If there is a change from a fully pre-recorded satellite symposium to a semi-live or live satellite symposium or from a fully live satellite symposium to a semi-live satellite symposium, the difference will be charged.
Should the IAS change the conference format to fully virtual, all satellite symposia will be run fully virtually at the same satellite symposium package price structure.
Download the AIDS 2022: terms & conditions for satellites and exhibition.
Can satellite symposium organizers attend the conference?
To attend the conference, satellite organizers need to be registered for AIDS 2022.
Are special hotel rates available?
Yes. The IAS has negotiated a variety of room and price categories in Montreal. Further details are available on the accommodation page.
Terms and conditions
Download the AIDS 2022: terms & conditions for satellites and exhibition.
Contact the AIDS 2022 Satellites team
If you have any questions, please email [email protected].